3PL Agro Cold Store: Real-Time Inventory & Automated Billing
Extra Cold Storage operates multi-chamber, third-party agro cold stores in Delhi-NCR, renting space to multiple clients through the year. Fireflux Labs digitised their core operations with real-time capacity views, client-wise stock visibility and automated billing.
The Challenges (Before)
- •Client-wise stock was tracked in spreadsheets and paper ledgers for each chamber.
- •Month-end reconciliation between physical stock, sheets and invoices regularly took several days.
- •Disputes on pallet counts and ageing were frequent and hard to resolve quickly.
- •Billing logic (storage days, minimum charges, in–out movements) lived in one or two key people's heads.
What We Built
A simple operations app for gate in/out, put-away, and client-wise stock movements tied to chambers and locations.
Integration with ERP/invoicing to calculate storage charges automatically based on stay duration and agreed rate slabs.
Dashboards for space utilisation by chamber and client, and ageing of lots/batches.
Core Features
- Gate in/out operations app for real-time stock movements
- Client-wise stock tracking tied to chambers and locations
- Put-away and lot management with ageing visibility
- Space utilisation dashboards by chamber and client
- Automated billing based on stay duration and rate slabs
- ERP integration for invoicing and accounting
Results & Impact
Key Outcomes
- Month-end reconciliation that used to take days now finishes in hours.
- Stock disputes with key clients dropped to near zero because both sides see the same movement history.
- Management gets a clear picture of utilisation and revenue per chamber and per client.
Additional Benefits
- • Faster billing cycles with automated charge calculations
- • Improved cash flow due to accurate, timely invoicing
- • Better capacity planning and space optimization
- • Enhanced client satisfaction and transparency
- • Reduced administrative overhead and manual errors
Tech & Approach
ERP Integration
Connected to ERP system for automated billing, invoicing, and accounting workflows
Custom Ops App
Purpose-built operations app for gate in/out, put-away, and stock movements
Access Control
Role-based access for staff, management, and clients with barcoding support
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